Commission on Outreach
Commission on Faculty Affairs
Technical Assistance/Consulting
Resolution 2000-2001B

Approved by the Commission on Outreach:         January 18, 2001
Approved by the Commission on Faculty Affairs:  January 19, 2001
First reading, University Council:              April 2, 2001
Approved by University Council:
Approved by President:

WHEREAS, the Outreach mission of Virginia Tech calls for proactive
involvement with business and industry, providing university expertise to
solve problems and to promote economic development generally; and

WHEREAS, business and industry officials often identify needs for technical
expertise available from Virginia Tech faculty and staff members; and

WHEREAS, the Technical Assistance Program has been created and tested to
respond to these needs for short-term, quick turnaround, and small-scale
consulting assignments or projects that match university expertise with an
identified need of an external organization;

WHEREAS, the Technical Assistance Program provides certain advantages to
faculty members such as third party management of financial transactions,
legal protection as a university-sponsored activity, the opportunity to
receive direct pay as a consultant, the opportunity to have such activities
recognized as university outreach on their annual faculty activity report,
and the opportunity to build a relationship with a company that may
eventually lead to a more substantial grant or contract for research and

THEREFORE, be it resolved, that the section 2.16.1 of the Faculty Handbook
on "Consulting Activities and Outside Employment" be revised to reflect the
availability of the Technical Assistance Program and to provide university
guidelines for faculty consulting and payment within that program.  New
language to be added to section 2.16.1 is as follows.  The new material
follows the paragraph which begins "The university recognizes that
consulting work enhances the professional development of faculty members..."

Consulting agreements may be negotiated by the individual faculty member and
the sponsoring organization, not involving university participation in any
way, or they may be negotiated as part of a technical assistance agreement
through the university.  The Technical Assistance Program was created as
part of the university's outreach mission in order to respond to requests
from business and industry for the application of knowledge to a specific
process-related or technical situation.  Proposals for technical assistance
are small scale (generally less than $25,000), short-term, require a rapid
response, and do not involve the generation of new knowledge or the
development of intellectual property. (Projects involving the generation of
knowledge and/or faculty buyouts must be handled as sponsored projects.)
Contracts for technical assistance are negotiated and administered by the
Division of Continuing Education.  Technical assistance contracts typically
identify the faculty member who will provide the needed expertise, the
amount of time to be devoted to the project, the scope and estimated cost of
the work, timelines for the consulting or project, and any required
deliverables.  Payment to the faculty member for such consulting is
negotiable and provided through university payroll.  Faculty earnings for
technical assistance agreements must be within the overall limitation of 33
1/3 percent of annual income during the academic year for nine-month faculty
members; summer earnings from all university sources are also capped at an
additional 33 1/3 percent for AY faculty members.  Faculty members on
calendar-year appointments may earn 33 1/3 percent of annual income during
the fiscal year (June 25-June 24).  The earnings limitation is for payments
from all university sources, including approved non-credit continuing
education activities.  Similarly, total time involved in technical
assistance, other approved consulting, and non-credit teaching must be
within the constraints of this policy.  For further information on technical
assistance agreements, please contact the Division of Continuing Education.
Completion and approval by the department head and dean of a technical
assistance agreement substitutes for approval of Form 13010A usually
required for approval of consulting.

Judy Davis, CPS
Executive Secretary Senior
President's Office, Virginia Tech
210 Burruss Hall (0131)
Blacksburg, VA 24061
(540) 231-6232   FAX:  (540) 231-4265