University Council Minutes
September 15, 1997
Present: D.A. Stetler (for Bob Bates), Landrum
Cross, Eileen Hitchingham, Elyzabeth Holford, Janet Johnson, Paul Knox, Peggy
Meszaros, Carole Nickerson, Len Peters, Minnis Ridenour, Jean Eversole (for Ray
Smoot), Charles Steger, Tom Tillar, Paul Torgersen, Robert Brown, Jenne
Ginther, Ben Poe, Cosby Rogers, Kathy Lewis (for Terry Swecker), Authur Snoke
(for Richard Bambach), Deborah Mayo, Paul Metz, Kevin Pelzer, Eliza Tse, Frank
Gwazdauskas, John Randolph, Bob Benoit, James Yardley, David de Wolf, Rosemary
Goss, Kay Burke, Gerri Johns, Tom Head, Terry Lawrence, Marilyn Norstedt, Nancy
Phillips, Rajiv Khosla, Ningling Wang, Joel Donahue, Steve Schneider, Tekisha
Everette, Moya Toohey, Raphael Castillo
Absent: Erv Blythe, Greg Brown, Peter Eyre, Rich Sorensen, Bill Stephenson,
Andy Swiger, Sigrid Gustafson, Terry Herdman, Charles Lytton, Norm Marriott,
Bernie Feldman, Curtis Lynch, Kathleen McNinney, Duncan Neasham
Guests: Pat Hyer, Ron Daniel, Chris Bunin, John Fulton, Bruce Harper
- Adoption of Agenda
A motion was made and seconded to approve the agenda. The motion passed.
- Announcement of approval and posting of Council Minutes of May 5, 1997
Dr. Torgersen noted that the minutes from the May 5, 1997,
University Council meeting have been voted on and approved electronically.
Once voted upon, University Council minutes can be publicly accessed on the
Governance Information System on the WEB.
- First Reading, Graduate Student Assembly Resolution 96-97B:
Future of On-Campus Graduate Student Housing
Mr. Chris Bunin reported that over the summer events have
transpired causing the context of the resolution to be outdated. Following
discussion with Dr. Fulton and Dr. Peters, Mr. Bunin is requesting on behalf of
the Graduate Student Assembly the withdrawal of the resolution.
- First Reading, Commission on Administrative and Professional
Faculty Affairs Resolution 97-98A: Membership Reapportionment
Dr. Pat Hyer reported that the resolution is to reapportion
the membership of the Commission on Administrative and Professional Faculty
Affairs. CAPFA includes extension, general administration, academic support and
student affairs, and the number of people employed in the various areas have
changed since the Commission was originally created. The resolution is to
change the bylaws allowing the flexibility of every other year examining the
number of employees in each of these categories and reapportioning membership
accordingly as necessary to assure the number of employees is approximately
proportional. A question was raised as to what has made this resolution
necessary. Dr. Hyer explained that there are fewer extension agents and more
general administration. Therefore extension agents are over-represented on the
Commission compared to other employee groupings. A second question was raised
regarding a fixed total. Dr. Hyer explained that the fixed total is nine.
This resolution comes out of the Commission itself.
- Council approved a packet of commission minutes comprised of:
- Commission on Student Affairs, April 24, 1997
- Commission on Administrative & Professional Faculty Affairs, April 15, 1997
- Commission on Administrative & Professional Faculty Affairs, May 20, 1997
Note: Recommendations for preparation of minutes include:
- Include last names in minutes.
- Include those not in attendance, as well as those in attendance for
clarification of a quorum.
Dr. Torgersen asked commission chairs to share these suggestions with their
- Dr. Torgersen gave an update of his activities in regard to:
- Athletic Director Search - There is a lot of interest in this position.
The names of the individuals being considered is being kept confidential for
their protection in particular as it relays to the press.
- Legislative Visits - This is an investment in time on behalf of the
university. Our location does not bring together a lot of local support.
These visits during the summer should prove beneficial during the General
- Capital Campaign - Progressing very well. Dr. Torgersen has attended 38
regional campaigns across the country during the past 18 months. The regional
campaigns will conclude this fall with three weeks of regional campaigns in: 1)
Washington to Philadelphia, 2) different locations in Virginia, and 3) New
Jersey, New York and Connecticut. If on target, we will finish by June 30,
1998. Alumni support is remarkable.
- Thomas W. Moss, Jr. Research Building - Just concluded exciting weekend.
Dedicated building in Research Park for the Speaker of the House, The Honorable
Tom Moss, VT Alumnus. Very fine turnout of university, town, and county
officials and legislators. For a number, it was their first time here in
Blacksburg. We generated a lot of favorable impressions of the attractiveness
of the campus. It was worth all of the effort to have Delegate Alan
Diamondstein, Newport News, chairs the Higher Education Subcommittee of the
House Appropriations Committee, who did the dedication, and Speaker, Tom Moss,
on the campus. We had the virtual groundbreaking for the Advanced
Communication Information Technology Center. About two dozen legislators were
still in town for the football game. They were introduced during half-time.
- Economic Advisory Board members will be here September 26-27 for an
economic development session. Part of our mission is economic development.
Successes include Corporate Research Center, Public Service Office, a lot of
potential in regard to the Smart Highway.
- Report to curb student athlete misbehavior is a very positive report.
Since this report was issued and steps implemented, we have had zero problems.
- Enormous amount of construction, in the amount of $150 million, is going
on at this time. Spring Road has been opened.
- Procedural Details - Carole Nickerson
- Editorial changes to ex-officio office holders that sit on various committees
and commissions. These are editorial changes that reflect administrative
shifts over the summer and this makes it legal. The retirement of Ann
Spencer made these changes necessary.
- Employee Benefits, EO/AA Committee, Commission on Administrative and
Professional Faculty Affairs, Commission on Classified Staff Affairs, replace
the title Associate Vice President for Personnel and Administration with the
title of Director of Personnel.
- Transportation and Parking and Commission on University Support, replace
the title Associate Vice Provost for Personnel and Administration with Director
of Business and Administrative Services.
- Task Force on Council Communication, Paul Metz-Chair. The
recommendations called for a number of changes that are now in place. One
of the major recommendations was the establishment of a web page. We are
working on this, but are delayed due to staff support changes and a loss of 60
days of continuity in the process. Until the web page is established, we will
use the listserv as a way of informing individuals of the on-going topics and
where they are in the process.
- Constitution, rosters and list of commission and committee chairs are
available for those in attendance to take with them.
- Workshop will take place at the end of this meeting for commission
and committee chairs, staff who support those bodies and any other
interested parties. Resolution and minutes writing will be a part of this
- Reports from Commission Chairs - Provost Meszaros
Introduction of commission chairs and report from the chairs regarding their
activities for the year. Many of the items considered are also being
considered on another committee or commissios. It helps the commission chair
to see where the overlaps may be and how they can partner in putting
together their items.
Reminder: One remaining open forum on the Focus Self Study for the SACS
re-accreditation. Wednesday, 8:00-9:30 a.m., Squires Brush Mountain Room. Dr.
Meszaros encouraged everyone to attend. The entire report is on the web.
Dr. Meszaros adjourned the meeting at 3:55 p.m.
Executive Assistant to the President