University Council Minutes

October 6, 1997
3:00 p.m.

Present: D.A. Stetler (for Bob Bates), Dave Ostroth (for Landrum Cross), Eileen Hitchingham, Elyzabeth Holford, Janet Johnson, Robert Dunay (for Paul Knox), Peggy Meszaros, Carole Nickerson, Len Peters, Laurie Martinson (for Minnis Ridenour), Jean Eversole (for Ray Smoot), Rich Sorensen, Charles Steger, Bill Stephenson, Andy Swiger, Tom Tillar, Robert Brown, Pat Hyer (for Charles Lytton), Ben Poe, Sigrid Gustafson, Len Peters (for Terry Herdman), Cosby Rogers, Terry Swecker, Richard Bambach, Paul Metz, Kevin Pelzer, Eliza Tse, Frank Gwazdauskas, David de Wolf, Pat Scanlon, Rosemary Goss, Bernard Feldman, Kay Burke, Gerri Johns, Tom Head, Terry Lawrence, Marilyn Norstedt, Nancy Phillips, Peggy Rasnick, Joel Donahue, Steve Schneider, Tekisha Everette, Moya Toohey, Raphael Castilleso, Duncan Neasham, Natalie Wilson

Absent: Erv Blythe, Greg Brown, Peter Eyre, Paul Torgersen, Larry Shumsky, Norm Marriott, Curtis Lynch, Jenne Ginther, Deborah Mayo, John Randolph, Bob Benoit, James Yardley, Rajiv Khosla, Ningling Wang,

Guests: W. David Conn, Skip Fuhrman, John Fulton, Anne McNabb

  1. Adoption of Agenda

    A motion was made to add the September 8, 1997, Commission on Undergraduate Studies and Policies minutes to the agenda. The motion passed. A motion was made and seconded to approve the agenda. The motion passed.

  2. Announcement of approval and posting of Council Minutes of September 15, 1997

    Dr. Meszaros noted that the minutes from the September 15, 1997, University Council meeting have been voted on and approved electronically. Once voted upon, University Council minutes can be publicly accessed on the Governance Information System on the WEB.

  3. Second Reading, Commission on Administrative and Professional Faculty Affairs Resolution 97-98A: Membership Reapportionment

    Dr. Pat Hyer reported that the resolution is to reapportion the membership of the Commission on Administrative and Professional Faculty Affairs. The resolution is to change the bylaws allowing the flexibility of every other year examining the number of employees in each of these categories and reapportioning membership accordingly as necessary to assure the number of employees is approximately proportional. A motion was made to approve Commission on Administrative and Professional Faculty Affairs Resolution 97-98A: Membership Reappointment. The motion was passed.

  4. Council approved a packet of commission minutes comprised of:

  5. Report and Mini-Forum on University Self-Study

    David Conn and Anne McNabb gave a brief report outlined as follows:




    Final Report Due December 1997
    Team Visit - March 15, 16, 17, 1998
    Team Report
    SACS Decision - December 1998

    There are 17 members on the Steering Committee. There are 4 sub-committees chaired by members of the Steering Committee. Sub-committees are:

    Traditional Undergraduates
    Graduate and Post Doctoral
    Extended Campus Learners
    Faculty and Staff

    Anne McNabb outlined the many areas each sub-committee is studying.

    The report is 200 pages. There have been several forums recently for the purpose of sharing information to be included. Any feedback after the next couple of weeks will have to be included in appendices. Anne McNabb explained that the word "needs" (referring to things that need action and attention) is being used because the word "recommendation" as used by SACS refers to non-compliance, something that needs to be fixed.

    A concern was expressed in regard to not including everyone as has been done with past self-studies. Anne McNabb explained that there was a survey sent to all faculty and staff and in addition the forums were for the purpose of seeking input. The Study is on the web and copies are available at the Library.

    A request was made for the comparison of employees ten years ago and now. In regard to the number of faculty and staff positions lost during the hiring freeze and how many we have re-gained, David Conn reported that they are working to get accurate information in this area, but it is hard to get accurate numbers. Laurie Martinson reported that even though the hiring freeze was lifted, we remain subject to the Maximum Employment Level. This means there is a limit to the number of employees who can be hired. Wage employees are not affected under the Maximum Employment Level requirement.

  6. Discussion Topics

    Carole Nickerson reported that the response to her request for discussion topics for University Council has not been sufficient to create a prioritized list. A reminder will be sent requesting additional discussion topics.

Carole Nickerson adjourned the meeting at 3:55 p.m.

Respectfully submitted,

Carole Nickerson
Executive Assistant to the President


Virginia Tech Governance Information